How To Avoid Fuel Theft

With fuel prices surging high these days, fuel theft due to driver misuse can be a major threat to your company’s resources. As prices soar high each year, it is a known fact that fuel is perhaps a fleet company’s major expenditure. It is unfortunate however, that none of us can individually control fuel costs unless you have the power of some sort to diminish prices and augment resources. As a fleet manager, you have the control over making drastic changes to make the system works better. These days, fuel cards are now available to provide preventive tools to help you control and minimize potential theft due to driver misuse.

Here are some tips on how you can avoid theft:

Set Transaction Limits

Fleet companies that uses fuel cards usually set their default transaction limit per day at three transactions. In case the card is lost or stolen, the person who tries to use the card only has three attempts in entering the driver number and pin before it completely shuts off. In such event, it will give you ample time to cancel the card so no money is lost. Transaction limits available these days could be set to daily, weekly, and/or monthly dollar limits. Some also requires odometer entry, which is the best way of spotting misuse.

Limit Purchase Timeframe

Since most fleet companies set pre-determined driving hours, there’s also a feature that will allow drivers to purchase fuel using the card during their work time. This will avoid making the drivers being tempted to using fuel cards for personal travel after work hours.

Checking Fuel Card Accounts Regularly

It is very important that all company transactions are going to your business purposes. If random transactions appear or even exceed the gallon capacity of a vehicle tank then it would safe to assume that someone’s stealing from you. Here are some tips on how you can maximize your fleet account:

  • Schedule and save valuable proactive reports
  • Watch real time activity
  • Check fuel economy by vehicle
  • Search for cards with high gallons and high number of transactions
  • Look into vehicle cost analysis